A job description is the short document, or post, that tells applicants what a job involves, what you need from them, and what you offer in return. A clear one saves you a week of calls from people asking what the salary is, and the people who do apply already fit the job.
Below is a simple format that suits shops, schools, clinics and offices, with templates you can copy at the end.
Job Description, Specification and Profile
People use these words loosely, and for a small business the difference rarely matters. Roughly:
- A job description covers the work: duties, timing, place and pay.
- A job specification covers the person: qualification, experience, skills and languages.
- A job profile usually means both together, often in a shorter form.
In practice you can put all of it on one page. That page is what you share with an agency, post on a job site or send to a WhatsApp group.
A Simple Job Description Format
- Job title. Use the words job seekers search for, like “Receptionist” or “Computer Operator”, not an internal title.
- About the business. One or two lines on what you do and where.
- Duties. What the person does on a normal day, as a short list.
- Requirements. Qualification, experience, languages and any licence. Mark which are essential.
- Salary and benefits. A monthly figure or range, plus incentives, food or accommodation if offered.
- Timing and weekly off. Start and end time, shift pattern, and the weekly holiday.
- Location. The area of work. You do not need to publish your full address.
- How to apply. A phone number, a WhatsApp number or a walk-in time.
Writing Tips That Bring Better Applicants
- Put the salary in. It is the first thing applicants look for. Leaving it out brings calls from people who drop out the moment they hear the number.
- Use plain words. “Handle customer calls and book appointments” is clearer than “manage stakeholder communications”.
- Keep essentials short. Every requirement you add removes applicants. List only what the job truly needs.
- Be honest about hard parts. Night duty, heavy lifting or Sunday work should be in the description, not a surprise on day one.
- Write for a phone screen. Most job seekers read on a phone, so short lines and lists work better than long paragraphs.
Common Mistakes
- Asking for a degree and years of experience for an entry-level role, then wondering why nobody applies.
- Copying a long description from a big company’s website that does not match your shop or clinic.
- Leaving out the weekly off, which is one of the first questions every candidate asks.
- Writing “salary as per industry standards” instead of a number.
Job Description Templates
Copy one of these, change the details to match your business, and you have a job post ready to share.
Receptionist
Job title: Receptionist
About us: [Clinic / hotel / office name], [area], Gulbarga
Duties: Greet visitors, answer calls, book appointments, keep the visitor register, basic billing
Requirements: 12th pass or graduate, basic computer skills, Kannada and Hindi or English
Salary: ₹[amount] – ₹[amount] per month
Timing: [start] to [end], [weekly off day]
How to apply: Call or WhatsApp [number]
Indoor Sales Executive
Job title: Indoor Sales Executive
About us: [Showroom / shop name], [area], Gulbarga
Duties: Attend customers, explain products, help with billing, keep the display neat
Requirements: 10th or 12th pass, good communication, freshers welcome
Salary: ₹[amount] – ₹[amount] per month plus incentive
Timing: [start] to [end], [weekly off day]
How to apply: Call or WhatsApp [number]
Computer Operator
Job title: Computer Operator (Billing)
About us: [Business name], [area], Gulbarga
Duties: Make bills, enter data, maintain records and files
Requirements: Graduate preferred, Tally or Excel, typing speed [words] per minute
Salary: ₹[amount] – ₹[amount] per month
Timing: [start] to [end], [weekly off day]
How to apply: Call or WhatsApp [number]
Primary School Teacher
Job title: Primary Teacher, [subject]
About us: [School name], [English / Kannada] medium, [area], Gulbarga
Duties: Teach [subject] for classes [range], prepare lessons, correct work, meet parents
Requirements: D.Ed or B.Ed, fluent in the medium of instruction
Salary: ₹[amount] – ₹[amount] per month
Timing: School hours, [working Saturdays or not]
How to apply: Call or WhatsApp [number]
Hiring in Gulbarga? Send us your job description on WhatsApp and we will turn it into a job post on azaanjobs.com, then interview the applicants for you.
Send Us Your Job Description
Our team in Gulbarga does the first round of interviews, so you only meet people who match.
Frequently Asked Questions
How do I write a job description?
Start with a clear job title, then add a line about your business, the daily duties, the requirements, the salary, the timing and weekly off, the location, and how to apply.
What is the format of a job description?
Job title, about the business, duties, requirements, salary and benefits, timing and weekly off, location, and how to apply. Keep each part short.
What is the difference between a job description and a job specification?
A job description covers the work itself. A job specification covers the person you need: qualification, experience and skills. Most small businesses combine them.
Should I include the salary in a job description?
Yes. Posts with a clear salary get fewer drop-outs, because applicants know the offer before they call.
How long should a job description be?
Long enough to cover the eight parts in the format above. For most local jobs that fits on one phone screen or two.
Can I use these templates for my job post?
Yes. Copy them, replace the parts in brackets with your details, and share the result wherever you advertise.
